July 6, 2021

Overwhelmed by an Overbooked Calendar? Do This

Overwhelmed by an Overbooked Calendar? Do This

If you run an online business and feel constantly overwhelmed by all you have to do and like there’s never enough time to do it, today’s episode is for you! 

In this episode, you’ll learn step-by-step how to identify where the majority of your working hours are going on a daily basis, which is an essential step to reclaiming more time on your calendar for you. 

Plus, I’m going to give you the exact questions you need to be asking yourself if you want to spend less time on the busywork in your online business, and start spending more time in your zone of genius.

This week’s episode is part of our Summer Series of quick tips to help you streamline your online business. If it inspires you in some way, leave us a review and let us know your biggest takeaway!

While you've got your phone out, make sure to follow us on Instagram @theeffortlesslife.co for more daily tips on how to simplify your workflows and get the right systems, support, and structure in place in your online business so you can scale beyond six figures and be seen as a true visionary leader in your industry.




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Courtney Elmer 0:11  

What's up Welcome back to the Systems Made Simple™ podcast. This is Episode 77, and we are kicking off our summer series of quick tips to help you streamline your online business. In this week's episode, and in the next several episodes ahead, I'm going to be giving you one super simple, but powerful tool, hack, or system every week, that's going to help you be able to spend less time on the busy work in your online business, so you can spend more time in your zone of genius and all the things that bring you joy. So if you are someone who feels constantly overwhelmed by all you have to do, and like there's never enough time to do it, then today's episode is for you. 

Courtney Elmer 0:54  

I taught an exercise last week to our online business students to help them identify where the majority of their working hours are going on a daily basis. And so often people complain about never having enough time, but they don't know how to do anything about it. And chances are the time management tools you've tried probably haven't worked. And I'm going to tell you why in just a moment. But first inside each and every episode, in this special summer series of streamlined systems that we're doing on the show, I'm going to give you an exercise. Now, truth be told, the bulk of people listening aren't going to do these exercises, and nothing is going to change in their life.

Courtney Elmer 1:33  

But you are different. You are someone who craves growth, you might not like change, but you're not afraid of it. And deep down inside there's a part of you that is curious to discover just how capable you really are to discover just how much potential you actually have. And if that's you awesome, because I know that you're someone who's going to take the time to do the exercise that I'm going to give you today because you want the growth, you want the change you want to succeed. And you know that if you don't change, nothing changes. But this comes with a word of warning. Because the reason that the time management tips that you've tried haven't worked, is because there's a part of your business that you need more than your business needs you. Let me explain.

Courtney Elmer 3:08  

I see this happening all the time in business, online business especially. s long as you continue to do that you will only ever be operating at your current level at the level that you currently are, you will never be able to move beyond or operate from a higher level. Because you've created a symbiotic relationship between the thing you don't want stress, overwhelm burnout to be working all the time. But it's actually the thing you need that fuels you.

Courtney Elmer 3:34  

I've made this same mistake. I've told myself, Well, my students need me. Of course my students need me. They wouldn't be where they are without me. Oh, my business needs me. My team needs me. 

No, they don't.

Courtney Elmer 3:54  

They don't. That's just ego talking.

Courtney Elmer 3:58  

I know that I will never be able to scale my online business to the level that I want to until I start to release my grip on my business. It's very counterintuitive. People resist this. And so we can talk all day long about systems and automation and prophecies and tools and all of these things. And yes, those things are great. They're helpful, but they're not the holy grail of online business.

Courtney Elmer 4:25  

Systems are meant to support you in creating the lifestyle they want, but they're not going to give you the lifestyle that you want. They're not the end-all-be-all. Until you begin to recognize what I just shared about how you cannot build an online business, or any business for that matter, that depends on you.

Courtney Elmer 4:43  

And this is why, when I work with my mastermind students, the number one goal inside of that program is to help them structure and build their online business so that it can run without them so that they can actually truly experience that freedom and not be chained to their online business.

Courtney Elmer 5:35  

As you go about your day, you're going to notice, where have I created an unhealthy relationship with my online business? Where have I boxed myself in sacrificing the things that are really important to me in the name of growing my brand? What am I afraid of happening, if I reclaim that time for myself?

Courtney Elmer 6:01  

So here's the exercise you're going to do. I call this The Hour-Glass Exercise.

Step one in this exercise is you're going to get out a blank sheet of paper, and you're going to draw two vertical lines down the page, creating three columns. Then above that first column, you're going to write “My Bliss List.” And over the course of today, you're going to go through your day and notice what brings you the most joy.

Everything you notice, even the smallest of things, write it down.

Above the middle column, you're going to write “My Time Wasters.” And in this column, as you go about your day, you're going to write down everything that drains you, this soul-sucking stuff, the stuff you do not enjoy, the mundane things you wish you didn't have to do in your online business, but there's nobody else to do them. So here you are doing them, spending your time on that.

And you're going to do this, not just for today, but for the next three days, noticing anything and everything that lights you up, and anything and everything that drains you.

Then in the third column, you're going to label that column, “What’s on My Plate.” In this column, write down all of the duties, all of the activities, all of the responsibilities that are attached currently, to your various roles in life. So this is not limited to to your online business; it's going to include work, but it's also it's going to also include your family, personal things, your duties, activities, responsibilities that are related and attached to your various roles in life right now.

Courtney Elmer 7:45  

And once you have that list created, you're going to go through that third column and look at these activities and duties and responsibilities. And you're going to notice, maybe you'll put a little symbol next to it, what do I enjoy? Which ones of these take a lot of my time? What's on this list that really energizes me? What's on this list that really drains me?

Courtney Elmer 8:10  

I want you to pay close attention to which of those duties and responsibilities that are on that list are for you... and which ones are for others.

Courtney Elmer 8:23  

Then once you have completed these three parts, you've got my bliss list, you've got my time wasters, you've got what's on my plate, you've got all three of those columns filled out, you're going to ask yourself these three questions.

Courtney Elmer 8:39  

Number one, was I surprised by anything that was on my list?

Courtney Elmer 8:46  

Number two, what's missing from my list? 

Courtney Elmer 8:52  

And number three, the most important question, What do I have to eliminate in order to spend more time on the things that bring me bliss? Now in the weeks ahead, I've got some very tangible tools that you can plug in and use to help you clean up your calendar and reclaim time for you. But any and all tools for building your online business are completely and utterly useless until you begin to identify where you are sacrificing your own time, your own bliss right now. And for the sake of what, six figures, seven, is that really what's going to bring you bliss, joy. No. Simply expanding the container of time to experience more bliss and joy in your life right now is how you find your way to bliss and joy, and fulfillment. A number on a bank account is just a number on a bank account. And deep down you already know this. So you're going to walk away from this episode, you're really going to think about this. Then you're going to do

Courtney Elmer 10:00  

Let me right back here next week for our next summer series of systems where I'm going to give you three easy ways to streamline your inbox that you wish you knew about sooner. All that's coming up next week. Until then, go live your EffortLESS Life®.